Executive Business Partner and Team Administrator

Full Time, Permanent

Calgary, AB

Report to: Executive Director AB & NWT

Direct Reports: No

Join us in our mission to change what it is to be blind in Canada.

Founded in 1918, CNIB is one of Canada’s oldest charities. We believe our new strategic plan, The Way Forward, will once again revolutionize the way we serve and support our community from coast to coast. Working with us means that you'll be part of an ambitious, diverse team that's committed to changing what it is to be blind today.

We're looking for a mission-driven Executive Business Partner and Team Administrator who is passionate about creating more accessible, inclusive, and equitable communities across Canada where people with low vision have unlimited opportunities and can experience life free from barriers and discrimination.

Your Impact at CNIB

• Provide Executive Assistant support to the Executive Director, CNIB AB & NWT which includes but is not limited to expenses, schedule management, report and presentation preparation, minute taking, and ad hoc duties as required.

• Maintain a high level of organization, record keeping, and general office skills.

• Coordinate expense reports and approvals for direct reports to Executive Director, code expenses, as required by internal policies.

• Responsible for ensuring organizational effectiveness by coordinating regional and national and operational activities.

• Ability to provide solutions to routine questions and complicated problems using creative and timely problem-solving skills.

• Exercise judgment and tact when dealing with individuals and knowing when to elevate issues to the next level.

• Commitment to maintaining privacy and confidentiality as determined by CNIB policies.

• Schedule appointments and meetings, coordinate travel arrangements and book appropriate facilities for departmental meetings, committee meetings and senior division staff.

• Liaise with other departments to coordinate national and divisional initiatives and projects.

• Serve as a point of contact for escalations and issues that arise affecting team members, participants, and volunteers.

Who you are:

Education and Certifications

• Administrative Assistant Certificate or equivalency.

Experience and Qualifications

• Minimum 5 years' experience in a senior administrative role.

• Excellent interpersonal and diplomatic skills.

• Strong attention to detail and ability to multi-task in an organized manner.

• Excellent written and oral communication.

• Advance minute-taking skills and good knowledge of meeting protocols.

• Excellent word processing and Microsoft Office Suite skills.

• Excellent computer proficiency.

• Demonstrate mature and sensitive nature when dealing with people who are blind or partially sighted.

• Experience working with Boards and leadership volunteers.

• Personal or professional experience relating to blindness and sight loss is considered an asset.

• Personal or professional experience working with assistive technology and/or accessible environments is considered an asset.

Work Environment

• Work to be done at the CNIB AB Calgary office.

• Willingness to work some flexible hours.

• Able to work independently and within a team environment.

Perks

We offer industry leading comprehensive and competitive Total Rewards packages and a wide range of perks, including:

• Flexible and hybrid working arrangements and schedules.

• Opportunities for professional development and growth, including internal inclusion, diversity equity and accessibility (IDEA) initiatives.

• Competitive paid time off inclusive of annual vacation entitlement, additional paid holidays, wellness days, and personal days.

• Group insurance benefits include dental, health and vision care.

• Employer-sponsored pension plan.

• Years of service awards and year-round rewards as part of our employee recognition program.

• Enticing internal employee referral program.

Be Part of Our Mission

If this sounds like the role for you, please visit our website to submit an application. Be sure to include a resume, cover letter, and mention how you heard about this opportunity.

Closing date: May 27, 2024

Please note that while we invite applications from all interested and qualified applicants, we are unable to follow-up with every applicant.

Working Together for Change

Our diversity is our strength – we take pride in our inclusive workplace. We are committed to recruiting and selecting candidates through fair, transparent, and accessible practices. We strongly encourage applications from members of groups that have been historically disadvantaged and marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, people who are blind, partially sighted, or Deafblind, and those who identify as women and/or 2SLGBTQ+.

CNIB is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process.

Learn more about our mission here (https://www.cnib.ca/en?region=on) .