Job Information
University of Utah Office Support Coordinator in Salt Lake City, Utah
Details
Open Date 05/14/2024
Requisition Number PRN38530B
Job Title Coordinator, Office Support
Working Title Office Support Coordinator
Job Grade D
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
- 8 AM to 5 PM, with extended hours/days depending on business needs
VP Area Academic Affairs
Department 02127 - Eccles School Operations
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $18.30 - $26.73/hour
Close Date
Open Until Filled Yes
Job Summary
Provides support and assists with the overall administration of Facilities and Operations Departments. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources.
Responsibilities
Greet visitors in a courteous and professional manner as the first point of contact.
Direct visitors and callers to the appropriate office or individual within the building.
Maintain a tidy and organized front desk area to present a professional image.
Manage incoming and outgoing mail, including sorting, distributing, and logging packages.
Monitor and maintain inventory of office supplies and order replenishments as needed.
Coordinate scheduling and reservations for conference rooms and shared spaces within the building.
Provide assistance with technology equipment check-out and troubleshooting for staff and faculty.
Foster positive relationships with building occupants and external contacts to enhance the overall experience.
Collaborate with other administrative staff to support departmental needs and initiatives.
Assist with administrative tasks such as filing, data entry, and document preparation as required.
Serve as a resource for staff and faculty, offering support and assistance with various tasks and projects.
Uphold confidentiality and discretion in handling sensitive information and situations.
Respond promptly and professionally to inquiries and requests via phone, email, and in-person interactions.
Continuously seek opportunities for improvement in processes and procedures to enhance efficiency and effectiveness.
Adhere to organizational policies and procedures while performing duties with integrity and professionalism.
Minimum Qualifications
Bachelor’s degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.